Academic Advising-
A group of new or old students is assigned an academic advisor at the beginning of the university. The academic advisor assists the students in defining educational goals to be reached; provides information regarding curricula, courses, careers, and graduate programs; and discusses personal problems the student may have, especially those related to the student's academic progress and plans for subsequent pursuits. Students are expected to schedule appointments with their advisors before pre-registration and at other times throughout the semester as needed. Students will be billed as they advise courses each semester. If a student decides not to continue a semester after advising, he/she should apply for withdrawal within the last day of registration of the same semester. Otherwise, she/he will be billed for the advised courses. Students must inform their advisors of any special needs or deficiencies, which might affect academic performance, or selection of courses. Students are expected to know academic policies, procedures, and degree requirements and to remain informed about their progress in meeting these requirements. Students are encouraged to seek assistance as needed from the advisor and student support services provided by the University.
Academic Calendar-
Dr. Momtaz Begum University of Science & Technology (proposed) offers bi (two) semesters system in each academic year.
Spring Semester: Begins from 1st week of January and Continues for 26 weeks.
Summer Semester: Begins from 1st week of July and Continues for 26 weeks.
Class Duration: 20 weeks, Examination Duration: 6 weeks
Adding and Dropping Courses-
Students who seek to add or drop a course are recommended to do so but they should confer with their advisor first. The last day for dropping a course without a record entry (i.e.) is the end of the 4th week of the semester start. The instructor may drop students from a course after 6th weeks of the semester if the latter have neither attended any of the scheduled class meetings nor notified the instructor of their intent to drop the course. For purposes of this procedure, registration and payment of tuition for a course does not constitute sufficient notification of intent to take a course. With the permission of the academic advisor, students may add a course, by re-advising, during the second weeks of the semester if space is available.
Academic Honesty-
Any means of unauthorized assistance in preparing materials which a student submits as original work is deemed to be cheating and constitutes grounds for disciplinary action. Instructors are expected to use reasonably practical means of preventing and detecting cheating. Any student judged to have engaged in cheating might receive a reduced grade for the work in question, a failing grade in the course, or such other lesser penalty, as the instructor deems appropriate. Serious instances may be referred to the Disciplinary Committee in the Office of the Vice Chancellor.
Academic Probation-
Students with a GPA of less than 2.00 in the undergraduate programs are placed on probation. Students on probation are allowed a maximum of three semesters to raise their GPA to 2.00. Students who fail to achieve a GPA of 2.00 within three semesters are dismissed from the University. Students with a GPA of less than 2.50 in the graduate programs are placed on probation. Students on probation are allowed a maximum of three semesters to raise their GPA to 2.50. Students who fail to achieve a GPA of 2.50 within three semesters are dismissed from the University.
Application for Degrees-
Candidates must file an application for Graduation with their respective departments before the registration of Final Semester. Candidates must also fill up a prescribed form with all courses information which is available at the respective departments.
Change of Degree Program-
Students seeking to change their degree program must submit a written application to the Head of the Department. Upon recommendation of the Head of the Academic Department to which the student intends to change, the Office of the Registrar shall make the necessary changes to a student's record. Careful consideration of program/major changes should be undertaken by students who are in their junior or senior years, as requirements for the new major may require additional credits and extend the time for completion of their degree.
Class Attendance-
A student is expected to attend 75% class meetings in a course. It is the responsibility of the instructor to inform the student of the consequences of absence from class. It is the responsibility of the student to keep instructors informed regarding absences from classes. A student who knows of necessary class absences should consult instructors in advance. A student who misses a class is not excused from obligations to instructors. Instructors will determine the manner in which assignments and exams missed may be made up. A student may be dropped from a course for 50% absence in three consecutive classes.
Code of Conduct-
SHUST strives to maintain a healthy academic atmosphere on its campus. The students are expected to do their part in achieving this goal by attending classes regularly, making appropriate use of all campus resources in a way as to enhance their academic achievements, maintaining discipline, keeping the campus clean and being good neighbors and models of good citizenship. Copies of the SHUST Students Code of Conduct are available at the Proctor’s Office.
Course Load-
Each month there will be assignments, homework and exams. In addition, the faculty will hold help sessions and/or tutorials, thus raising contact hours to twenty. Students will have access to the Computer Lab to prepare their papers and other assignments under supervision for up to 30 hours each week. Students will be allowed minimum courses in a semester which is support his/her financial, but not less than 12 credits in a semester. As per the concerned curriculum, overload is not allowed for the students.
Course Registration-
Students are responsible for fulfilling all requirements of the degree program in which they are admitted. They should consult with their advisors in planning their course schedule and be familiar with SHUST policies and procedures related to registration for courses and graduation requirements. No registration is complete until paid of scheduled tuition and other fees, the registration form is returned to the Registrar’s Office.
Credit Transfer-
- 1. A student may transfer a maximum of 40% credits earned at previously attended colleges and universities toward SHUST degrees.
- 2. The course contents of the transferred credit courses must be similar with SHUST syllabuses maximum 75%.
- 3. Transferred credit is allowed only from similar degree or program.
- 4. Short or professional training courses are not allowed as credit transfer in the SHUST.
- 5. Original Transcript from previously attended institutions must be submitted.
- 6. After verification of submitted Original Transcripts, Admission will be confirmed at SHUST.
- 7. Only credits on which a student has earned the grade C or above will be transferable to the SHUST.
- 8. For purposes of transferring credits, Director of Institute or Head of the Department will determine equivalence of courses or may also refer
cases to the Equivalence Committee if needed.
- 9. Transferred credits and grades are not included in calculating in the SHUST certificates and transcripts where earned degree completed.
- 10. Transferred credits and grades will be showed in the transcripts as separately.
Disciplinary Committee-
Faculty, students, and staff may invoke the Disciplinary Committee (which is formed by the direction of the UGC) in the Office of the Vice Chancellor by a written report of an offense or grievance. The Disciplinary Committee will act independently to ascertain facts. Consequent to the findings of the Disciplinary Committee, existing SHUST rules and policies will be enforced. The Disciplinary Committee will not change or modify SHUST rules and policies.
Degree Completion Deadline & Requirements-
As per the Bangladesh National Qualifications Framework (BNQF)-2021, a 4 years undergraduate student must earned his/her Bachelor degree within 7 (seven) years after admission, a 5 years undergraduate students must earned his/her Bachelor degree within 8 (eight) years after admission and a graduate students must earned his/her Master degree within 3 (three) years after admission. In this perspective, SHUST made required credit Outcome Based Education (OBE) Curriculum for concerned program as per the minimum requirement of the degree by following the instructions of BNQF.
Duration of Internship-
For fulfilling degree requirements, students should be interned in organizations ideally for 20 to 22 weeks allowing 4 more weeks for writing reports.
Internship Requirement-
It is preferred that students registering for internship should have completed all course works. Students must complete at least 100% courses or credits (without internship credit) before going to internship. Students will be allowed only 1 (one) course (credit 3 or 4) during internship as special permission from the concerned department. The Chairman of Academic Council may authorize exceptions to these rules.
Midterm & Final Examinations-
Midterm and Final Examination period is scheduled at the middle and end of each semester. The Controller of Examinations Office is assigned section of each course an examination time and place during the final examination period as per the decision of the Central Examinations Committee of the SHUST.
Late Registration-
Students must register for courses during scheduled registration period. A student who seeks to register after the first day of classes in a semester must obtain permission from the departmental head. Those students who are given permission to register in late, he/she must pay a late registration fee of Tk. 500.00 (five hundred) only.
Medium of Instruction-
English is the medium of instruction of the SHUST. Since many students come from the Bengali medium, the University offers remedial courses to increase their proficiency in English. The number of remedial courses a student is required to take is determined on the basis of the English Placement Tests. SHUST strictly requires the student to pass the English remedial courses before taking other courses.
Readmission-
SHUST students who are in good academic standing or not or absent, but do not register for two consecutive semesters without notice or permission from concerned authorities, he/she must submit an application for readmission at the SHUST. When such students have attended other colleges and universities during their absence from SHUST, they must submit official transcripts along with their application. A 50% of admission fees are assessed for students who apply for readmission.
Readmission from Academic Dismissal-
SHUST students who have been dismissed from the University may apply for readmission after two academic years from the day of dismissal (if he/she had not dismissed for lifelong). Such applications should include documented evidence that the petitioners have taken steps to improve their academic performance such as further studies at academic or other institutions or taken employment providing them experience and responsibilities which have enhanced their ability to undertake academic endeavors. The University will provide academic counseling during this period if requested.
Responsibility to Know and Comply-
Students are held individually responsible for the information contained in the SHUST Catalog. Failure to read and comply with University regulations will not exempt students from whatever penalties they may incur.
Retake Examination-
The Retake Examination has been amended as follows:
- 1. A student may retake a course/s if the grade is I (Incomplete) and F (Fail).
- 2. The chance will be given only two times for a course.
- 3. The best grade will be counted for CGPA calculation.
- 4. The above policy will be applicable to all students studying in graduate/ undergraduate programs.
Improvement Examination-
Students will be allowed for improvement examination if he/she will get grade D, C, C+ B- and B in a course. Students will be permitted for improvement examination in a course for 2 times. If students will get same & lower grade from previous grade, then he/she will permitted for 2nd time improvement examinations in a course otherwise not permissible.
Right to Change Rules-
The University reserves the right to modify or change requirements, rules, and fees. Such regulations shall go into force whenever the proper authorities may determine.
Right to Dismiss Students-
The right is reserved by SHUST to dismiss or exclude any student from the University, or from any class or classes, whenever, in the interest of the student or the University, the university administration deems it advisable.
Student Identification Cards-
All students receive photo identification cards (Student ID Card) with their student ID numbers. These cards are used for various purposes such as entering campus, attending classes, and using the library laboratory and computer services.
Withdrawal from the University-
A student who wishes to withdraw from the University for one more semester (dropping all courses for the semesters) must do so by contacting the Office of the Registrar with recommendation by the concerned Head of the Department. Withdrawals will not be authorized after the midterm of the semester except in the case of verifiable non-academic hardships if approved by the Head of the concerned Department. A statement will be entered on the withdrawing student's academic record reflecting the official withdrawal. Grades of F will be recorded for students who abandon their courses without officially withdrawing for the semester or from the University.